Bulk Actions & Collective Reviews
Written by Michelle Henley
Updated at September 16th, 2024
Users can perform actions on multiple transactions at once by adding them to a new or existing review or marking them as “No Further Review.”
From the Transaction Inbox, select the transactions that you would like to action by selecting the check marks to the left.
Or use the dropdown menu to select/deselect all the transactions on the page.
Note: To select even more transactions simultaneously, use the selector to change the number of transactions shown per page.
Next, click No Further Review, Create Review, or Add to Existing Review.
Note: Only Unassigned transactions can be marked as No Further Review. Both Assigned and Unassigned transactions can be added to a new or existing review.
Click below for further instructions for each action.
No Further Review
Once a user has selected No Further Review from the action bar, the No Further Review modal will open.
- All of the selected transactions will be listed in the Transaction(s) table.
- The reviewer defaults to the current user. To reassign the reviewer, type the user's name and select the user from the drop-down menu.
- The user then has the option to add collaborator(s), files, and/or comments.
Collective Review Toggle
When the toggle is in the off position, the system will create a separate review for each selected transaction.
Enabling the toggle will add all of the transactions to the same review.
Once a user clicks Confirm, the system will:
- Remove the transactions from the default view (only unassigned transactions) within the transaction inbox. (Users can still find any transaction using the filters in Configure.)
- Create a new Monitoring Review; however, the status will automatically be set to Completed/ No Further Review. Note: The Collective Review toggle must be enabled to add all transactions to the same review. See above.
- Any added comments will be saved to the Review History.
- Any added files will appear in the Add Files tab.
Create Review
Once a user has selected Create Review from the action bar, the Create Review modal will open.
- All of the selected transactions will be listed in the Transaction(s) table.
- The reviewer defaults to the current user. To reassign the reviewer, type the user's name and select the user from the drop-down menu.
- The user then has the option to add collaborator(s), files, and/or comments.
Collective Review Toggle
When the toggle is in the off position, the system will create a separate review for each selected transaction.
Enabling the toggle will add all of the transactions to the same review.
Once a user clicks Confirm, the system will:
- Remove the transactions from the default view (only unassigned transactions) within the transaction inbox. (Users can still find any transaction using the filters under Configure.)
- Create a new Monitoring Review and change the status to In Review. Note: The Collective Review toggle must be enabled to add all transactions to the same review. See above.
- Any added comments will be saved to the Review History.
- Any added files will appear in the Add Files tab.
- Add the review(s) to the assigned user's Recent Compliance Monitoring Activity → Assigned to Me table. Collective Reviews will be displayed as “Collective Review.”
Once the review is assigned, it enters the Review Workflow.
Add to Existing Review
Once a user has selected Add to Existing Review from the action bar, the Add to Existing Review modal will open.
- All of the selected transactions will be listed in the Transaction(s) table.
- Begin typing in the Existing Review field and select the review where you would like to add the selected transaction.
- The user is required to add comments before they can click Confirm.
Once a user clicks Confirm, the system will:
- Remove the transaction from the default view (only unassigned transactions) within the transaction inbox. (Users can still find any transaction using the filters.)
- Add all selected transactions to the chosen review.
- Comments will be saved to the Review History.
After multiple transactions are added to a new or existing review (also known as "Collective Review"), the reviewer or collaborators can Remove, Transfer, or Create Review for any of the transactions in the review.
First, open the review to the Transactions tab. Then, checkmark the transactions you wish to action and select an action from the Action Bar.
| Action | Description |
|---|---|
| Remove | Selecting Remove will remove all selected transactions from the current review |
| Transfer | Select Transfer to add the selected transactions to another review. |
| Create Review | Select Create Review to add all of the selected transactions to a new review. |